Invitations
Definition :
Invitation is a written or spoken request
for someone or more to participate or be present on take a part in something.
Invitation should be short, unambiguous and
to the point.
The Purpose :
Invitations are needed to use for many important
life events such as wedding, a baby shower, a party, a birthday, a bridal
shower, a dinner party, post and reception invitations, Christmas and New Year
party invitations, etc.
KINDS of Invitations :
1. Written Invitation
- Invitation use future tense
- Usually in card invitation
1. Purpose
2. Time
3. Place
- Usually in card invitation
1. Purpose
2. Time
3. Place
a. Formal invitation
b. Informal invitation
2. Spoken Invitation
FORMAL INVITATION
Correct format:
The senders
address is always printed to the top right of the page.
Including a
stamped, self-addressed envelope is often a good idea.
Use full
names and prefixes such as Sir, Mr, Mrs, Miss, Ms,
Master, etc. Also, suffix names with any appropriate academic titles. (O.B.E,
Esq, M.S.C, etc)
Include a
section for the invited party to complete their name and how many guests they
intend to bring with them. Suggest a reasonable limit to the number of guests
they can bring.
INFORMAL INVITATION
Informal Invitation Sample
Bobby Bryant
Dean of the McWhorter School of Pharmacy
and
Matt Kerlin
Minister to the University
invite you to join us
for a picnic lunch
to celebrate the new medical missions program
Friday, February 12
at 12 p.m.
at Ben Brown Plaza
Dean of the McWhorter School of Pharmacy
and
Matt Kerlin
Minister to the University
invite you to join us
for a picnic lunch
to celebrate the new medical missions program
Friday, February 12
at 12 p.m.
at Ben Brown Plaza
How To Write a Warm and Friendly Invitation Letter??
The tone of
an invitation should be always positive, in anticipation of a
pleasurable occasion. Picture your guests smiling when they read your letter of
invitation. Clever phrasing, poetry or a themed approach may be appropriate for
an informal occasion, but you should express the details clearly.
Extend the
invitation, naming the event and including the date, time, and place. If the event
has a special purpose, such as honoring someone or celebrating an anniversary,
state this.
Indicate if
a gift is not expected if the event is a retirement, an anniversary,
or a reception. If a gift is welcome, it is usually best to say nothing, except
in the case of bridal or baby showers.
Indicate
the appropriate dress, if there is any reason for question.
Express
anticipation.
Ask for a
response by a specific date.
Try to send
your invitation letter two weeks or more in advance.
Be sure
your invitation letter includes :
The name of the person sponsoring the event (who is the host/hostess?)
Exactly who is invited (can someone bring a guest, spouse, child?)
What type of social event is being held
The date, address, and time of the event
Directions or a simple map if the location may be difficult to find
What type of dress is appropriate or preferred
The phone number and deadline to reply; precede these facts with “RSVP”
(French abbreviation for “please reply”)
If you
must decline to accept an offer, invitation, or gift, you should :
Be gracious, whatever the reason is that you must decline.
Thank the person for the invitation, offer, gift, suggestion, etc.
State clearly that you are unable to accept.
Briefly state the reason that you are unable to accept, if desired.
In closing, restate your appreciation for the person’s consideration.
1.
Inviting Someone
I would like to invite you to come my to my house.
I would like to invite you to come my to my house.
If you are not busy, please try to come to my office
Will you come to my party on Saturday night ?
Shall we see the film ?
2.
Accepting an Invitation
Great ! Let's do it .
Great ! Let's do it .
Thank you. I'd Like to .
That's a good idea.
That would be very nice.
3.
Declining an Invitation
I'm really sorry about that
I'm really sorry about that
Sorry, I can't . I have to do something.
I'd love to. But I can't .
EXAMPLES OF INVITATTION
a.
Birthday Party
Come and join us at
a (Surprise) Birthday party for Nicola!
Let's eat, drink and be merry!
a (Surprise) Birthday party for Nicola!
Let's eat, drink and be merry!
Celebrations will be held at
200, Main Street, Knightsbridge
200, Main Street, Knightsbridge
on Thursday May 17
at 7.30 in the evening
at 7.30 in the evening
Look forward to seeing you...
R.S.V.P. Tel: Susan 223.768.2603
b.
Wedding Invitation
Mr. and Mrs. Smith
request the pleasure of
request the pleasure of
.....................................................................
company on the occasion of
the marriage of their daughter
Andrea Marie
with
Jeff Leyland,
at St Paul's, Knightsbridge
on Friday, 30th May 2009
at 2.30 o'clock
the marriage of their daughter
Andrea Marie
with
Jeff Leyland,
at St Paul's, Knightsbridge
on Friday, 30th May 2009
at 2.30 o'clock
and afterwards at
The Mernmaid Hotel,
200, Main Street, Knightsbridge
200, Main Street, Knightsbridge
R.S.V.P.
c.
Christmas Party
Invitation
Come and join us at
a Christmas Party!
a Christmas Party!
Given by Sue and Bob McKenzie at
200, Main Street, Knightsbridge
200, Main Street, Knightsbridge
on Thursday December 17
at 7.30 in the evening
at 7.30 in the evening
Enjoy some
Mulled Wine, Christmas Cocktails
and Christmas fare!
Mulled Wine, Christmas Cocktails
and Christmas fare!
R.S.V.P. Tel: Susan
223.768.2603
d.
Business Invitation
Letter
February
12, 2009
Don Juan
Inc.
244 Salcedo St,
Olongapo City, LA, 23321
98883812
244 Salcedo St,
Olongapo City, LA, 23321
98883812
Dear
valued customer:
Since you
are one of our longtime valued customers, we would like to thank you for your
patronage by inviting you to our preferred customer Back-to-School
Extravaganza, which will be held on (date).
All of our stock will be marked down 20% – 50%. Our doors will open for our preferred customers at (time).
All of our stock will be marked down 20% – 50%. Our doors will open for our preferred customers at (time).
We look
forward seeing you on (date). Please bring this invitation with you as
necessary for admittance.
Sincerely,
Juan Dela
Cruz
Manager
Manager
e.
New Year Party Invitation
Come and join us at
a New Year Party!
a New Year Party!
Given by Ken and Katy Smith at
200, Main Street, Knightsbridge
200, Main Street, Knightsbridge
on Friday December 31
at 7.30 in the evening
Celebrate the New Year with some friends
instead of watching TV
at 7.30 in the evening
Celebrate the New Year with some friends
instead of watching TV
R.S.V.P. Tel: Susan 223.768.2603
f.
Graduation Party
Invitations
g.
Cocktail Party
Invitations
h.
Thanksgiving Invitations
i.
Halloween Invitations
j.
Tea Party Invitations
k.
Christening Invites
l.
Baptism Invitations
m.
Surprise Party Invites
n.
Housewarming Invitations
o.
Bridal Shower Invites
p.
Dinner Party Invitations
q.
Engagement Party Invites
r. Kids Party Invitations
s.
Slumber Party Invitations
t.
Baby Shower Invitations
u.
Retirement Party Invites
v.
Bachelorette Party
Invitations
w.
Party Invites
x.
Post Wedding Reception
Invitations
y.
Anniversary Invitations
There are so many reasons to
celebrate a wedding anniversary.
The special anniversaries are as follows :
25th Wedding Anniversary - Silver Wedding
30th Wedding Anniversary - Pearl Wedding
40th Wedding Anniversary - Ruby Wedding
50th Wedding Anniversary - Golden Wedding
60th Wedding Anniversary - Diamond Wedding
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